Bone Marrow Adiposity Society (BMAS)
Minutes of the
CONSTITUTIVE ASSEMBLY
Lausanne September 1st 2017
Table of Contents
- Abbreviations
- CONTEXT
- BACKGROUND
- STATUTES: AIMS / GENERAL ASSEMBLY/ EXECUTIVE BOARD / SCIENTIFIC BOARD / PROCEDURE FOR CANDIDATURES TO THE BOARDS / LEGAL STATUS and ORGANISATION of the SOCIETY
- LOCATION OF UPCOMING BMA MEETINGS
- WORKING GROUPS
Abbreviations:
BMA: Bone Marrow Adiposity
BMAS: Bone Marrow Adiposity Society
CA: Constitutive Assembly
GA: General Assembly
EB: Executive Board
SB: Scientific Board
Context
The CA was held in Lausanne, in the amphitheater of the Olympic Museum, during the BMA2017 meeting. The CA was mainly led by Olaia Naveiras, organizer of the meeting, with the help of William Cawthorn, Pierre Hardouin and Bram van der Eerden.
The CA started at 12:15 and ended at 13:00. It was included in the program of the meeting “An International Society for BMA research: Constitutive Assembly » (Friday September 1st, 2017, 12:15-13:00).
The CA had been announced the day before to introduce the points that would be discussed, and all participants of BMA2017 were invited to the CA. This announcement was also included in the official program of the meeting “An International Society for BMA Research: Introduction” (Thursday August 31st, 2017, 14:00-14:30). It was specified that all persons registered for the BMA2017 meeting were invited and will constitute the GA.
BACKGROUND
Opportunity. The creation of a scientific society dedicated to bone marrow adiposity (BMA) was envisioned as early as 2015. The question was posed during the final discussion of the 1st BMA meeting in Lille (28-29 August, 2015). It was evoked again during the 2nd BMA meeting in Rotterdam (25-26 August, 2016).
Preparative work.
- BoneAHeaD group (“Bone Adiposity in Health and Diseases”). At the end of 2015 a first group was formed (BoneAHeaD group) coordinated by Pierre Hardouin and funded by the French Research Agency, with the goal of building a European network and applying to international funding calls. The main organizers of the three BMA meetings were included in this group. It is composed of: William Cawthorn (Edinburgh), Christophe Chauveau (Boulogne), Eleni Douni (Athens), Claire Edwards (Oxford), Pierre Hardouin (Boulogne), Olaia Naveiras (Lausanne), Guillaume Penel (Lille), Antonella Poloni (Ancone), Mara Riminucci (Roma), Jeroen van de Peppel (Rotterdam) and Bram van der Eerden (Rotterdam). The last meeting of the group took place in March 2017 in Boulogne-sur-Mer, and a session was devoted to the modalities of creating an international society.
- CA preparatory meeting. This meeting was organized by Olaia Naveiras at EPFL (Ecole Polytechnique Fédérale de Lausanne) and took place on Wednesday September 30th, 2017 (15:30 – 20:00). The following people were invited to this meeting: members of the BoneAHead group, invited speakers of the 3 BMA meetings (BMA2015, BMA2016 and BMA2017) and other researchers having expressed an interest in a BMA international society. Invitees to the preparatory meeting were encouraged to share the invitation with other interested people. The purpose of this preparatory meeting was to discuss a pre-proposal (including the name, aims, statutes and organization of the society) and to discuss the possible options, in order to present a consensus proposal at the CA.
It is the proposal resulting from this preparatory work that was presented by Olaia Naveiras at the CA.
During this presentation she evoked the spirit of consensus that animates the group – “We respect diversity of opinion, but ultimately we speak with one voice” – and she illustrated this spirit with an image of the Olympic flame permanently ignited at the entrance of the museum.
STATUTES
Name of the Society
Bone Marrow Adiposity Society
Aims of the Society
Advancement of knowledge on BMA, through:
1) Organization of the BMA meetings
2) Research and Training
- Training of young researchers
- Data sharing
- Establishing of common research standards
- Foster collaborations (e.g. collective grant writing)
3) Public engagement
- Advocacy and outreach
- Working with other societies
4) Any other means decided by the society to promote the aims of BMAS
Voting on the name and aims of the society: unanimous approval.
General Assembly
The GA is held at least once a year. It is composed of all active members of the society. The regular GA is organized during the scientific BMA meeting. An exceptional GA may be decided upon by the president of the executive board, or on written request of at least 30 members, or a third of the members. The agenda must be sent to the members by email at least 15 days prior to the GA.
Composition of the GA :
- All BMA 2017 attendees will automatically become BMAS members (no fee for 2017).
- Non-attendees can join for annual fees (20 euros for 2018).
- Membership will be renewed upon registration to BMA 2018 for the same fee (20 euros).
- Members will benefit from a reduced registration fee for the annual meetings.
- Presence at the GA is required for voting (procurements/electronic vote may be approved by the GA at a later date, upon consolidation of the society)
- Members of the EB cannot be simultaneously be members of the SB.
Missions of the GA:
- To elect the EB (members of the EB cannot be simultaneously be members of the SB)
- To approve the minutes of the previous GA
- To validate the actions of the EB
- To approve the financial accounts
- To decide the location of the future BMA meetings
Executive Board (EB)
Composition of the EB:
- Six to 12 members, elected for 3 years (twice max), striving for demographic and geographical diversity
- At least: a president, vice-president (not from the same country as the president), secretary, treasurer, young investigator representative, and a webmaster
- « Founders’ Executive Board » (8 members) to receive candidatures for the 2018 definitive EB
Missions of the EB:
o To run the society
o To propose meeting locations
o To conduct the GA
o To designate the SB
Founders’ EB:
- Pierre Hardouin -> President
- Olaia Naveiras -> Vice-president
- William Cawthorn -> Secretary
- Bram van der Eerden -> Treasurer
- Eleni Douni
- Claire Edwards
- Antonella Poloni
- Mara Riminucci
Scientific Board (SB)
Composition of the SB :
- Ten to 14 members striving for demographic & geographical diversity
- Renewal of 1/3 every 2 years (i.e. each member will serve 6 years; this will be shorter for 2018 SB members)
- It is recommended for the president of the local organizing committee of the next BMA meeting(s) to be an SB member
Missions of the SB:
– To score the abstracts of the meeting
– To select oral communications
– To select scientific prizes
– To write (with aim to publish) a report of the meeting (in collaboration with the local organizing committee)
– Any other scientific missions decided by the society
Founders’ SB:
- Local committee 2018:
- Christophe Chauveau
- Guillaume Penel
- Local committee 2019:
Moustapha Kassem
Ad hoc members as per candidature letter
- Boneahead member :
Jeroen van de Peppel
Procedure for candidature to the EB and SB
Procedure to elect the 2018 definitive EB and SB:
- Candidature letters from any member could be sent to the « Founder’s Executive Board » from December 2017
- Ad hoc EB positions required for a functional board (e.g. webmaster…) will be incorporated during 2018 and voted in the 2018 GA.
Legal status and organization of the Society
Criteria: To fit with the aims and rules of the society ; To be flexible and simple; To allow international members (including the president).
OPTIONS: 1) French 1901 Association 2) Swiss statutes 3) British statutes 4) Other
A decision will be taken by the Founder’s EB upon further legal advice. The GA mandates the EB to deposit the statutes according to the principles mentioned.
Voting on the boards and status: unanimous approval.
Location of upcoming BMA meetings
- 2018: Lille, France (Christophe Chauveau and Guillaume Penel)
- 2019: Odense, Denmark (Moustapha Kassem)
Voting: unanimous approval.
2020 onwards: to be voted at the 2018 GA and so forth from candidatures submitted to the EB
The suggested possibility that a NorthAmerican edition takes place every X number of years in association with the ASBMR will be investigated.
WORKING GROUPS
This part was mainly led by Bram van der Eerden.
Three working groups are already decided:
– Nomenclature
– Methodologies
– Biobanking
and three others are planned:
– Public Engagement
– Data Repositories
– Sponsorship
To join any of the workgroups, attendees at the GA were asked to contact
- W.Cawthorn@ed.ac.uk
- b.vandereerden@erasmusmc.nl
Attendees:
Nathalie Al Rassy Ulco University, Boulogne-sur-Mer , France
Thomas Ambrosi German Institute of Human Nutrition, Nuthetal, Germany
Camille Attane University of Toulouse, Toulouse, France
Sammy Badr University of Lille, Lille, France
Sarah Beck-Cormier INSERM, Nantes, France
Kerensa Beekman VU University Medical Center, Amsterdam, Netherlands
Vasco Campos EPFL, Lausanne, Switzerland
William Cawthorn University of Edinburgh, Edinburgh, UK
Christophe Chauveau Ulco University, Boulogne-sur-Mer, France
David Benson Chou Wyss Institute for Biologically Inspired Engineering at Harvard University, Boston, Massachusetts, USA
Aline Clabaut Ulco University, Boulogne-sur-Mer, France
Alessandro Corsi Sapienza University of Rome, Rome, Italy
Xavier Coutel University of Lille, Lille, France
Clarissa Craft Washington University, St. Louis, Missouri, USA
Eleni Douni University of Athens, Athens, Greece
Micha Drukker Helmholtz Institute, Munich, Germany
James Edwards University of Oxford, Oxford, UK
Claire Edwards University of Oxford, Oxford, UK
Bernhard Fasching Endogena Therapeutics inc., Zurich, Switzerland
William Ferris Stellenbosch University, Cape Town, Western Cape, South Africa
Angelica Giuliani Università Politecnica delle Marche, Ancona, Italy
Louise Grahnemo University of Gothenburg, Gothenburg, Sweden
Pierre Hardouin Ulco University, Boulogne-sur-Mer, France
Tanja Hausherr EPFL, Lausanne, Switzerland
Mark Horowitz Yale University school of Medicine, New Haven, Connecticut, USA
Xavier Houard University Pierre and Marie Curie, Paris, France
Moustapha Kassem University Hospital of Odense, Odense, Denmark
Greet Kerckhofs KU Leuven, Leuven, Belgium
Thibaut Klein Universität Basel, Basel, Switzerland
Rosella Labella Sapienza University of Rome, Rome, Italy
Marie Hélène Lafage-Proust University of Lyon, Saint-Etienne, France
Beata Lecka-Czernik University of Toledo College of Medicine, Toledo, Ohio, USA
Kaiyan Liu Peking University Institute of Hematology, Beijing, China
Domenico Mattiucci Università Politecnica Delle Marche, Ancona, Italy
Maria Moreno-Aliaga University of Navarra, Pamplona, Spain
Emma Morris University of Oxford, Oxford, UK
Teruyo Nakatani NYU College of Dentistry, New York City, USA
Olaia Naveiras EPFL, Lausanne, Switzerland
Biagio Palmisano Sapienza University of Rome, Rome, Italy
Guillaume Penel University of Lille, Lille, France
Alessia Perino EPFL, Lausanne,Switzerland
Francoise Pflumio INSERM, Fontenay-aux-Roses, France
Domenico Raimondo Sapienza University of Rome, Rome, Italy
Benjamin Rappaz R&D and marketing, Lausanne, Switzerland
Jaime Reina Sysmex,Yverdon-les-Bains, Switzerland
Laurent Renou IRCM, Montpellier, France
Mara Riminucci Sapienza University of Rome, Rome, Italy
Maria Rita Rippo Università Politecnica delle Marche, Ancona, Italy
Azaam Samad Taylor & Francis, San Diego, USA
Erica Scheller Washington University School of Medicine, Saint Louis, Missouri, USA
Tim Schulz German Institute of Human Nutrition, Nuthetal, Germany
Frederica Schyrr EPFL, Lausanne, Switzerland
Aneka Sowman Univeristy of Oxford, Oxford, UK
Karla Suchacki University of Edinburgh, Edinburgh, UK
Shanti Sutterlin EPFL, Lausanne, Switzerland
Naveed Tavakol EPFL, Lausanne, Switzerland
Michaela Tencerova (Short Oral 17, O17) University of Southern Denmark, Odense, Denmark
Josefine Tratwal EPFL, Lausanne, Switzerland
Bram Van der Eerden Erasmus MC, Rotterdam, Netherlands
Andre van Wijnen Mayo Clinic, Rochester, Minnesota, USA
Virag Vas Hungarian Academy of Sciences Budapest, Hungary
Annegreet Veldhuis-Vlug Academic Medical Center Amsterdam, Amsterdam, Netherlands
Anne Wilson University of Lausanne, Lausanne, Switzerland
Gina Woods University of California, San Diego, California, USA
Laura Wright Indiana University Indianapolis, Indiana, USA
Natalia Zapata University Pierre and Marie Curie, Paris, France
Bo Zhou University of Chinese Academy of Sciences, Shanghai, China
Gabriele Zuchtriegel University Children Hospital of Zurich, Zurich, Switzerland
|
|